Guide · Estimates
Plumbing estimate template
A worked plumbing example, the exclusions that matter in this trade, and a PDF you can print. No sign-up.
A plumbing estimate needs your business details and license number, the customer and job address, one line per task and material with quantity and price, the total, any deposit, what is excluded, and a place to approve. The template below is the generic contractor estimate pre-filled with a plumbing job so you can see what good looks like, plus the exclusions plumbers most often forget. It's free, printable, and there's no sign-up.
Download the plumbing template
Download the PDF (US Letter, 1 page)
The example rows are in grey; write over them. Blank rows below for your own lines, then tax, deposit, exclusions, terms and a signature line. The blank version has no example.
Worked example: Replace customer-supplied toilet in hall bathroom, haul away the old one
| Line | Qty | Price | Total |
|---|---|---|---|
| Labor: remove old toilet, set and connect customer-supplied toilet | 2 hr | $125.00 | $250.00 |
| Wax ring with bolts | 1 ea | $12.00 | $12.00 |
| Braided toilet supply line | 1 ea | $11.00 | $11.00 |
| Haul away old toilet | 1 ea | $35.00 | $35.00 |
| Total before tax | $308.00 |
Example prices only; use yours. In Settle you'd say this job out loud and it writes these lines from the prices you charged last time.
Exclusions to put on every plumbing estimate
- Customer-supplied fixture; no warranty on the fixture itself.
- Does not include repair of corroded or damaged pipe found behind the wall or under the floor.
- Shutoff valve replaced only if it fails to close; billed at $45 if needed.
- Permit fee billed at cost if the city requires one.
Terms that fit plumbing work
Valid for 30 days. Work found behind walls or under floors is quoted before it continues. Balance due on completion by card, bank transfer or check.
What matters in plumbing estimates
- Say who supplies the fixture. A customer-supplied toilet, faucet or water heater changes your warranty and your markup. Put it on the line.
- Price what you can't see as an exclusion. Corroded pipe behind the wall is the number-one plumbing argument. One sentence in the exclusions box ends it before it starts.
- Put haul-away on its own line. Disposal is work. When it's a line item the customer sees it and doesn't ask why the total is higher than the fixture price.
- Permits. Water heaters and repipes often need one, and the rules vary by city. A "permit fee at cost" line keeps you honest without guessing the number.
Copy the text version
Paste into Notes, a text or an email and change the numbers.
[Your business name] [Phone] · [Email] · License #[number] ESTIMATE #0001 Date: [date] Valid until: [date] Prepared for: [Customer name] Job address: [address] Job: Replace customer-supplied toilet in hall bathroom, haul away the old one ITEMS Labor: remove old toilet, set and connect customer-supplied toilet 2 hr × $125.00 = $250.00 Wax ring with bolts 1 ea × $12.00 = $12.00 Braided toilet supply line 1 ea × $11.00 = $11.00 Haul away old toilet 1 ea × $35.00 = $35.00 TOTAL BEFORE TAX: $308.00 Not included: - Customer-supplied fixture; no warranty on the fixture itself. - Does not include repair of corroded or damaged pipe found behind the wall or under the floor. - Shutoff valve replaced only if it fails to close; billed at $45 if needed. - Permit fee billed at cost if the city requires one. Terms: Valid for 30 days. Work found behind walls or under floors is quoted before it continues. Balance due on completion by card, bank transfer or check. Approved by: ______________________ Date: ________
Is this plumbing estimate template free?
Yes. Download the PDF or copy the text. There is no sign-up and no watermark beyond a one-line footer you can cut off.
What should a plumbing estimate include?
Business details and license number, customer and job address, an estimate number and valid-until date, one line per task and material with quantity and price, the total, any deposit, exclusions, terms, and a signature line. This template has all of them.
Can I make a plumbing estimate on my phone instead?
Yes. Settle is a free iPhone app for plumbers: describe the job out loud and it writes a priced estimate from your own prices, which you text from your own phone. See the plumbing estimate app page.
Or say the job and Settle writes the plumbing estimate for you.
Free on iPhone. Unlimited estimates and invoices. 7 days of Pro to try the voice drafts, and you cancel in two taps.
Download on the App StoreiPhone, iOS 17 or later. Questions? Text Nina: (818) 945-9686